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MBGA General Meeting - September 14, 2006

Location: Big Guys N49 49.649 W097 06.356
Start/Finish: 8:05 pm – 9:30 pm

Committee Present: Steven (ertyu), Brian (grnbrg), Tobey (3Ts&aG), Roger (The-Stuntman), Peter (Peter and Gloria), Scott (Lizardo), Jen (ava_ad0re), Dani (dani_carriere), Daniel (Master Instigator)

Committee Absent: None

Members Present: Spongebob_family, TurdleEggs, Capt_Redbeard, Cherry_Pie, Spaceman_Baz, Skyhawks, Kabuthunk, The_5_Seekers.

Committee Member Reports

Brian (Vice-President):

  • Club crests to give/sell to members
    • $35 setup fee
    • $1 per crest
    • Sell for $3 or $4
    • Milestones
    • How much do we want to pay?
    • Which milestones?
      • 100 (white)
      • 250 (bronze)
      • 500 (silver)
      • 1000 (gold)
      • 2000 – when necessary
    • And what will they look like?
    • Do we give existing members crests for milestones already passed?
    • The logo
      • Square/rectangular logo – approved by everyone
      • Text or no text – majority voted for text
      • Text voted to read “Manitoba Geocaching Assoc.” as opposed to just “MBGA”
      • Majority voted in favour of coloured logo
      • Chevrons – majority voted for curved as opposed to rectangular
  • Bingo
    • We don’t qualify for Manitoba Sport
    • Community Services Council seems more doable
    • We’ll wait until we’re reasonably sure we’ll be accepted, i.e. sometime around April, as reapplying is difficult
  • GPS Central would to purchase a banner ad for $20 per month on the website
    • There is the option to get merchandise instead of cash, but for the first while we’ll stick with cash
    • Need to work out the billing arrangements, i.e. all at once, quarterly, etc

Peter (Treasurer):

  • Paid loan off
  • $67.26 in Chequing
  • $99.75 with PayPal

Scott (PR and Communications):

  • Article with an Interlake newspaper to be published, after Inwood event
  • Need official receipts
  • Reimbursing for travel – mileage reimbursement (40 cents per mile), if an overnight stay is involved, the people sponsoring the event pick up the tab
  • Park adoption – waiting to hear back still

Steven (Website):

  • New website is up and running
  • Imported all of our old users
  • Have over 200 members
  • Deleting members who haven’t logged in for a while – the list will eventually be cleaned if required

Tobey (Events):

  • Has enough prizes
  • No responses yet for Christmas
    • Need to have a restaurant that can accommodate approx. 100 people
    • Or possibly could use the church again, and have it catered or potluck

Roger (Training and Workshops):

  • Article appearing in the Interlake Spectator
  • The seminar in Inwood went well
  • Put together a package for training sessions, i.e. Do’s and Don’ts, How to’s, etc
  • Will keep a log of mileage
  • Needs a receipt book
  • Met with people from Manitoba Walks & Trails
    • They want to incorporate geocaching
    • Gave a list of “geo spots” and maps of the TransCanada Hwy
    • They are thinking of doing a contest – i.e. find at least 1 cache in each of 17 sections and win a GPS unit
    • We can still put caches of our own along the trail

Daniel (Past President):

  • Forum – has been having some intermittent errors, tweaked
  • Forum members are not necessarily MBGA members, so he has had to cross-reference with the membership list.
  • Should people who don’t have an MBGA account see the MBGA section? No.
  • Still willing to approve for special access
  • Will delete people who haven’t logged in for a year or more

Danielle (President):

  • Do we refill the Youth Liason position? No
    • Jen will look after the Kid friendly cache list
    • Kids activities – fall under Event Co-ord
    • Teal did a great job and we’re sad to see her go
  • Provincial Parks Document
    • Getting closer to a final draft
    • Read through, make any notes and email feedback to Danielle asap
  • Adsense
    • $66.00
    • Each click ~ 21 cents
  • Contact with the President of the Minnesota Geocaching Association brought up a few issues
    • Private property – approval should be stated in the cache description
    • Cache placement quality
    • Do we want to, as a committee, police caches that are on private property, etc? No.
    • CITO
    • Cache of the month? Lists of recommended caches? Favourite lists? Steven can do a page of bookmarked caches for MBGA.com
  • Hasn’t heard back yet from the Leisure Guide

New Business:

  • Manitoba Geocoin? Brian has an idea for one – a sun compass, with a hole in the middle, which you can use with a toothpick, etc to make it actually work.
    • Trackable
    • What other design on the front side? Red River cart suggested
  • Charging for training?
    • Less than 10 people: $40 to $50, plus mileage, plus incidentals. Above that, $2 per person more
    • Average time is about 2 hours of training

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