Board of Directors Meeting - August 6, 2009

MBGA Directors Meeting August 6, 2009 Holiday Inn West

Attendees

Sandra (junglehair), Steven (ertyu), Tim (TurdleEggs), Carmène (Mosaik Voyage), Dani (dani_carriere), Jacques (OHMIC), Stan (Ztirnats), Mike (glacier_ice)

Missing

Jeff (Hogger Jeff & the Piglets), Jon (Trove Chasers), Jayson (Jaypeg), Joe Graves (Shinook & White Juan)

Members

Z'ad, TurdleFemme, Tromelin

Agenda Items

MBGA Minutes for June 9th, 2009

Motion by: Dani, Second by: Jacques, Passed

Board officer insurance

Tim (turdleEggs)

Discussion

Discussion was held, feeling was low risk for MBGA exec. Other associations don't seem to do it. We should maybe look into coverage for larger events. Geoventure etc. Maybe the decision should be held off until more information is received.

Conclusions

Look into pricing for events. Liability form may need to be developed

Action Items Person Responsible
Check with Sports Manitoba about insurance Tim
Liability form to be developed Stan

Geoventure

Sandra (junglehair)

Conclusions

$100 budget set for prizes Last year was 1.22 meat units per person. Coffee perks needed.

Action Items Person Responsible
Shop for prizes Karen/Tim
Contact Places for prizes Tim

Cachers Hall of Fame

Stan(Z'tirnats)

Discussion

Changes to pieces adding E section.

Conclusions

Motion: Mike, Seconder: Dani, Passed with tie breaking vote.

Fall Contest

Dani (dani_carriere)

Discussion

Dates of contest discussed

Conclusions

Start November 1st - End February 28
Full blackout card Bingo + inner house and outer house Draw for the different finishes.
Different competitions needed to enter draw for each month.

Action Items Person Responsible
Contest rules information to be completed Dani
Battle cache ideas to be thought out and drafted Mike

Directors Items

  • Jacques Discussion Shoreline Cleanup - Seine river section?
  • Jacques joined Minnesota Geocaching Assoc.
  • Sandra reminded Parks about fall meeting with Parks managers.
Action Items Person Responsible
Cheque for $342.56 #177 given to Sandra for 999 Geocoins Done
Milestone of the Month Jacques (OHMIC)
COW Youth Centre Carmène (Mosaik Voyage)
MEC Club Night Dani (dani_carriere)
MEC Staff Training Sandra (junglehair)
The Cottager Jacques (OHMIC)

Next meeting September 15th 19:00

Reporting Items

MBGA Events Report

August 6, 2009
by Sandra (junglehair)

  • Geocaching at the Zoo II - Sunday, June 21, 2009
    Another well attended event - especially for newbies and families. Even better turn out than last year - there were 47 "Attended" logs. MBGA provided GPS units and instructions for those that wanted to try geocaching for the first time, and donated the kids prize (stuffed monkey).

  • Lower Fort Garry's first annual Historic Hunt - Sunday, July 26, 2009
    This event attracted lots of newbies and families as well - there were 26 "Attended" logs. MBGA donated a couple of prizes for this event (1 ammo can, 1 Lock & Lock - complete with stash note, log book and tradeables)

  • GeoVenture 2009 - Friday August 28 - Sunday August 30, 2009
    • Compass Coins sent 4 geocoins as prizes for the event as well coupons for a 20% discount valid for 30 days after the event for all attendees.
    • Contacted Garmin to request prizes as well, but have not heard anything yet
    • Will likely need a few more prizes. Sandra will pick up a larger prize per our discussion at the last MBGA meeting.
    • Sandra can purchase inexpensive hamburgers and hot dogs through a coworker. Will compare prices with Costco to see which is cheaper.
  • Pub Nights
    • "Poutine, Geocoins and Lovelies" by OHMIC at Garage Café - July 10
    • 09-09-09 Multi-Event: Manitoba - September 9
      This is part of a series of events taking place around the world. A geocoin has been created and each event will have a different colour of this coin available for the attendees. The Manitoba coins will be black and white. Cost was $342.56 Canadian for 50 coins. They will be sold at the event for $10 each, limit 2 per person. Anyone not able to attend the event can be put on a waiting list to purchase the remaining coins if any.
  • Hiding Seminar
    • MilesMac's school is not available during the summer. Discussed possibility of having it at MEC, but with their new line of bicycles, they don't have as much room in the store to use for meeting space
    • Perhaps this event should be combined with another topic to draw a wider audience
  • Other Upcoming Events
    • Healthy Brandon's Geocaching Meet & Greet - August 26, 2009
    • Creature Feature at Jenga Ranch! by TurdleEggs - September 19, 2009

Training Report

August 6
by Carmène (Mosaik Voyage)

Upcoming Training Sessions
  • City of Winnipeg Youth Centers
    Geocaching sessions August 6 at Kings Park, August 10 at Assiniboine Park, August 11 at Kildonan Park.
Potential training sessions
  • Brandon - Jeff is in contact with the organizer
  • Beausejour recreation commission - Fall
  • Girl Guides - Fall
  • In Motion @ the Library - May 21st 2010

MBGA Membership Report

August 5, 2009
by Steven (ertyu)

As of August 5, 2009, there are currently 458 registered members, 432 are Manitoba residents. A net gain of 21 and 25 respectively.

MBGA Treasurers Report

July 24, 2009
by Jon (Trove Chasers)

PREVIOUS BALANCE
Chequing Account Balance Forward $4,713.53    
PayPal Account Balance Forward   $249.38  
Total Balance Forward     $4,962.91
INCOME
Melissa Borino (Honeybee77) repay Paypal service fee $22.28    
Churchill Pub Nite Stein Raffle proceeds $30.00    
TurdleEggs repaid Paypal fee $13.52    
SpiritWay Inc - Thompson (Invoice 090616A)-Web advertising $60.00    
Donation   $50.00  
Subtotal $125.80 $50.00 $175.80
EXPENSE
May Bank Service Charge $(1.50)    
June Bank Service Charge $(2.25)    
Rental of Fort Garry United Church for AGM $(40.00)    
Nature 1st - Polar Bear Security/Driver $(420.00)    
Churchill Northern Studies ($1,015.20)    
Sea North Tours - Boat Tours 26@81 $(2,106.00)    
Paypal serivce charge on Donation   $(1.75)  
Subtotal $(3,584.95) $(1.75) $(3,586.70)
CURRENT BALANCE
Currrent Balance - Chequing $1,254.38    
Current Paypal Balance   $297.63  
Total Account Balance     $1,552.01

Churchill Trip Reconciliation Report

July 24, 2009
by Jon (Trove Chasers)

Tundra Inn $2,475.20
Via Rail $2,360.40
Sea North Tours (26@$81) $2,106.00
CNSC  
-Bus $300  
-Lunches (27@$12)  
-Presentation (26@$10)  
-Fuel Surcharge $100  
-GST on vehicle and lunches $31.20  
Total CNSC $1,015.20
Nature 1st Tours $420.00
Subtotal $8,376.80
C Burchill $1,153.80
S Ritz $985.20
P McClure $489.00
S Nikkel $456.00
P Ehns $456.00
T Turner $456.40
J Close $757.80
B Gilchrist $675.00
S Forbes $623.40
M Bernard $757.80
L Young $456.40
S Shaw $489.00
Subtotal $8,513.60
Refund P Ehn  
-Sea North Tour $81  
-CNSC Lunch $12  
-CNSC Presentation $10 $103.00
Surplus(Shortage) $33.80

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