Board of Directors Meeting - October 28, 2009
MBGA Directors Meeting October 28, 2009 Pony Corral - Nairn
Attendees
Sandra (junglehair), Steven (ertyu), Tim (TurdleEggs), Dani (dani_carriere),
Jon (Trove Chasers), Stan (Ztirnats), Mike (glacier_ice)
Missing
Jacques (OHMIC), Carmène (Mosaik Voyage), Jayson (Jaypeg), Jeff (Hogger Jeff & the Piglets)
Members Present
MHz, Z'ad
Agenda Items
Meeting Minutes for September 29, 2009
Motion Jon
Seconder Mike
Conclusion Passed
Joe's Resignation and Replacement
Tim (TurdleEggs)
Discussion
Joe resigned from the board. Names were discussed.
Conclusions
Some people will be contacted to see if they are interested.
| Action Items | Person Responsible |
|---|---|
| Northern cachers to be contacted to see if they would like to join the board | Tim |
MEC Club Nite
Sandra (junglehair)
Discussion
No confirmation of the night. Followup to be done
| Action Items | Person Responsible |
|---|---|
| Follow up to be done | Tim |
Geoventure 2010 Mega Event Status
Dani (dani_carriere)/ Sandra (junglehair)
Discussion
A Report was submitted and reviewed. Working on logo and web page, funding is going to determine what can be done
Conclusions
Logo to be run as contest. Committee to choose 5 and voting to take place on the website.
| Action Items | Person Responsible |
|---|---|
| Marketing to be started for the numbers | Committee |
| Logo contest to be run | Committee |
Incorporation
Tim (TurdleEggs)
Discussion
Incorporation is $40 for name search and $100 for first year then $45 (after the meeting this was corrected to $20) annually after. Name Search to be done.
Conclusions
We still don't know insurance cost with Sports Manitoba, assessment to be done after the Incorporation, constitution to be done. Goals to be done.
Mission statement to be approved. Mandate to be done.
Have to describe nature of business, incorporation requires articles of incorporation.
| Action Items | Person Responsible |
|---|---|
| Draft constitution to be done. | Stan |
| Mission statement to be circulated | Tim |
| Mandate to be done | Tim |
| Goals and Objectives | Tim |
| Structure and organization | Stan |
| Name reservation TBD | Tim |
| Budget TBD | Jon |
| Incorporation forms | Tim |
| Description of programs | Mike |
| Undertaking of the organization | Tim |
| Nature of business | Tim |
Planning Committee
Tim (TurdleEggs)
Discussion
Strike a planning committee for goals and objectives and budget
Conclusions
Committee not required
Reporting Items
MBGA Geocoin - Paula
Design is done, waiting for LandSharkz samples, Decisions to be made when samples are looked at. May have two versions of coin. TBD
Advertiser Renewals - Mike
In talks with World Caching.
Website - Steve
Plan sent around. No one has issues with the plan. CD to be ripped every few months.
Cacher Hall of Fame - Stan
Jeff delegated for Board rep, Others discussed for off Board member
Manitoba Parks - Sandra
Presentation done for the parks, went well. The actual geocaching aspect was the biggest interest.
Directors Items
Discussion
Battlecache Contest issue in regards to the logging. Duplicate cache uses will be blocked.
Next Meeting - November 24th
Reports
Members Report
October 26, 2009
Steve (ertyu)
As of October 26, 2009, there are currently 448 registered members, 419 are Manitoba residents. A net loss of 34 members, all of which are Manitoba residents, since September 29.
MBGA Events Report
October 28, 2009
by Sandra (junglehair)
Upcoming Events
- MBGA Club Nite/Pub Nite - November 21, 2009
Club night at Mountain Equipment Co-op followed by a Pub Night at Elephant & Castle - Lizard Liquor Pub Nite by Lizardo - November 4, 2009
Luxalune - MBGA Holiday Party - possible date - January 2, 2010
Currently looking for a location to have the holiday party. The church we've used in the past is undergoing renovations and won't be available.
Seminars
- No seminars planned at this time.
Past Events
- Tavern Tales - October 2, 2009
Small turn out - only 14 Attended logs. Flotsom & Jetsom won the MBGA pub mug, but donated it back to the MBGA prize bin. New geocache by Pa Bottle was posted nearby during the event.
MBGA Treasurers Report
October 26, 2009 by Jon (Trove Chasers)
A budget and statements report was submitted to the directors.
