Board of Directors Meeting - November 24, 2009

MBGA Directors Meeting November 24, 2009 Holiday Inn West

Attendees

Sandra (junglehair), Steven (ertyu), Tim (TurdleEggs), Carmène (Mosaik Voyage), Dani (dani_carriere), Jacques (OHMIC), Jon (Trove Chasers), Stan (Ztirnats), Mike (glacier_ice)

Missing

Jayson (Jaypeg), Jeff (Hogger Jeff & the Piglets)

Members Present

Z'ad, Tromelin

Agenda Items

Meeting Minutes for October 28, 2009

Motion: Dani Seconder Stan
Conclusion Carried

Approve Mission

Tim (TurdleEggs)

Discussion

Stewardship of land to be changed to Use. Parks Land to be changed to land steward

Conclusions

Motion to Accept Mission statement with changes Dani
Seconder Sandra Carried

Review draft Constitution

Stan (Z`tirnats)

Discussion

Board to look at it further for comments

Action Items Person Responsible
Copy to be sent electronically Stan

Review Goals and Objectives

Tim(TurdleEggs)

Discussion

Wording was discussed.

Conclusions

Changes were made to the goals and objectives.

Action Items Person Responsible
Revised goals and objectives to be sent to the Board Tim

Review Description of programs

Mike (Glacier_Ice)

Discussion

To go forward to next meeting

Advertising rates

Tim (TurdleEggs)

Discussion

Fee schedule was discussed

Conclusions

Fee schedule will be: $25/month or $240/year for Ads on the website. Inkind trade will be considered on a case by case basis using the fee schedule for guidance of value.

Motion on the rates: Jon Seconder: Dani Carried

Reporting Items

Geoventure Logo

Votes were taken 5 were picked. To be out to vote on website

Geoventure 2010 Mega event

Website issues are hammered out. Content is to come. Once web page goes up, marketing in the forums of other associations will start Funding request is in, no answer yet.

Action Items Person Responsible
Logos to be put on website for vote - Geoventure site Steve
Announcement to be made Tim
Incorporation\NPO application forms

Application for registration is done. Forms were signed tonight.

Board Member replacement

The search goes on

Geocoin

We need to decide what to order. 400 of the nickel and 100 of the gold. Presales to be done through the website. Cash Cheque or moneyorder.

Action Items Person Responsible
Sub-ledgers to be set up for Geocoins and Geoventure Jon
Paula to be informed to order the geocoins Tim
Shopping cart to be setup for the website Steve

Motion to make the coin cost $10 for both silver and gold. Dani
Seconder Sandra 4 yes 4 no President voted for Yes

Gold coins will be limited 5 per person.

Directors Items

  • Beausejour geocaching has been rescheduled for March 6th. They have an event on Feb 15th. Do we want to be involved with Louis Riel day in Beausejour? Decision was not to be involved.
  • Date on the financial statement should read November 21st. Budget was discussed.
  • Operation Battlecache hit entry #700 today.
  • MEC was the most successful one yet and they did some great presentations

Next meeting will be on January 12th, 2010

Reports

Members Report

November 22, 2009
by Steve (ertyu)

As of November 22, 2009, there are currently 450 registered members, 421 are Manitoba residents. A net gain of 2 and 3 members respectively, since October 28.

MBGA Events Report

November 24, 2009
by Sandra (junglehair)

Upcoming Events
  • MBGA Holiday Party – January 2, 2010
    The MBGA Holiday Party will take place at Fort Garry United Church again this year. Event listing has been posted (GC20KJ3).
Seminars

No seminars planned at this time.

Past Events
  • MBGA Club Nite/Pub Nite – November 21, 2009
    Club night at Mountain Equipment Co-op was well attended with 12 geocachers. Roughly 20 people were in attendance for the Pub Night at Elephant & Castle. Gord from Morris won the MBGA Pub Mug.

MBGA Treasurers Report

November 22, 2009
by Jon (Trove Chasers)

A budget and statements report was submitted to the directors.

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